Minutes

RURAL MUNICIPALITY OF CORNWALLIS

Minutes of a Regular Meeting of Council held in the Council Chambers of the Municipality on Tuesday, June 17, 2008.

PRESENT:           

Deputy Reeve, Bob Brown

Councillor Emil Egert, Ward One

Councillor Sam Hofer, Ward Three

Councillor Heather Dalgleish, Ward Four

Councillor Mike Cranford, Ward Five

Councillor Valerie Thoman, Ward Six

Chief Administrative Officer, Bob Wallis

Administrative Assistant, Shelley Livingstone

ABSENT:            Reeve Kurt Wasserberg

CALL TO ORDER

The meeting was called to Order at 7:00 P.M. 

Deputy Reeve Bob Brown read aloud a letter of resignation from Kurt Wasserberg.

CONFIRMATION OF MINUTES

Resolution No. 215/2008

Hofer/Egert

Be it resolved that the minutes of the May 20, 2008 Regular Meeting of Council be approved as circulated and posted.

Carried 6-0

Resolution No. 216/2008

Cranford/Dalgleish

Be it resolved that the minutes of the May 20, 2008 Public Hearing of Council be approved as circulated and posted.

Carried 6-0

Resolution No. 217/2008

Egert/Hofer

Be it resolved that the minutes of the May 29, 2008 Meeting of the Committee of the Whole of Council be approved as circulated and posted.

Carried 6-0

ADOPTION OF THE AGENDA

Resolution No. 218/2008

Egert/Hofer

Be it resolved that the Agenda be adopted with the approved additions:

        K. General Business - Resignation of Reeve

        C. Committee Reports - Western District Meeting Report

        D. Committee Reports - Chater Community Well Report

Carried 6-0

RECEPTION OF DELEGATIONS AND PUBLIC HEARINGS

Jackie Dixon, Water Resources Officer, Manitoba Water Stewardship

Resolution No. 219/2008

Hofer/Egert

Be it resolved that the presentation by Jackie Dixon concerning Manitoba Water Stewardship programs be hereby received.

Carried 6-0

Terry Nicol, High Country Feeders

Councillor Egert declared an interest in this matter and vacated the Council Chamber.

Resolution No. 220/2008

Brown/Hofer

Be it resolved that Aggregate Mining and Transport Fees from High Country Feeders pertaining to PTH 10 Highway Contract No. 5712 be waived in lieu of maintenance of approximately ¾ mile of High Country Road during the 2008 construction year.

Carried 5-0

Absent:  Egert

Councillor Egert returned to the Council Chamber.

Proposal to Subdivide, Pcl. A., Plan 1279 BLTO, Pt. NE ¼ 27-10-18 WPM, Application No. 4116-08-393, Hladky

Resolution No. 221/2008

Hofer/Egert

Be it resolved that a proposal to subdivide Pcl A, Plan 1279 BLTO, Pt. NE ¼ 27-10-18 WPM, being Application No. 4116-08-393 be hereby approved subject to the completion of a Development Agreement and other conditions as may be required.

Carried 5-1

Opposed: Dalgleish

REPORTS OF COMMITTEES

May 29, 2008 Committee of the Whole of Council

No Action.

Report of the 125^th Birthday Party Planning meeting of May 28, 2008, Councillor Dalgleish

Resolution No. 222/2008

Thoman/Cranford

Be it resolved that an oral report by Councillor Dalgleish concerning a May 28, 2008 meeting about planning a celebration of the Municipality's 125^th anniversary of incorporation be hereby received.

Carried 6-0

Report on the AMM Western District Meeting, Councillor Egert

Resolution No. 223/2008

Hofer/Dalgleish

Be it resolved that Councillor Egert's report of his attendance at a Western District Meeting of the Association of Manitoba Municipalities be hereby received.

Carried 6-0

Report on the Chater Community Well, Councillor Hofer

Resolution No. 224/2008

Egert/Cranford

Be it resolved that Councillor Hofer's report concerning the Chater Community Well be hereby received.

Carried 5-0

Absent: Thoman

RECEPTION OF PETITIONS

None

COMMUNICATIONS

Resolution No. 225/2008

Hofer/Egert

Be it resolved that the following communications be received and filed

Date                 Item

22 May 08       Manitoba Transportation and Government Services, Highway Traffic Board  Hearing, June 18, 2008 (encl)

17 Mar 08        Sensus Partnership, Engagement Letter (encl)

17 Mar 08        Sensus Partnership, Audit Approach Letter (encl)

05 Jun 08         Curtis Phillips, Legion Athletic Camp (encl)

04 Jun 08         Chief Donna Elk, Sioux Valley Dakota Nation (encl)

27 May 08         Joel Carlson, Miller Environmental Corporation (encl)

09 Jun 08          Sensus Partnership, MARCD list of Assets (encl)

05 Jun 08          Frank Hay, BC Onsite Sewage Association (encl)

Carried 5-0

Absent: Thoman

ACCOUNTS & FINANCE

Approval of Accounts

Resolution No. 226/2008

Egert/Cranford

Be it resolved that the following payroll and general accounts be approved for payment as follows:

              May 22/08                3,140.16

              May 22/08                1,618.48

              May 22/08                2,665.53

              May 29/08                8,534.90

              May 31/08                1,167.51

                 June 5/08              81,067.92

                 June 5/08                2,678.89

                 June 5/08                1,598.63

               June 12/08              45,871.34

               June 16/08              12,738.44

                                TOTAL $161,081.80; and

Be it further resolved that council indemnity accounts in the sum net total amount of  $4,980.10 be approved for payment as follows:

Carried 5-0

Absent: Thoman

Authorize Expenditures

HVAC Unit Failure, Grand Valley Mechanical Estimate dated May 27, 2008

Resolution No. 227/2008

Hofer/Egert

Be it resolved that a price quote from Grand Valley Mechanical Ltd. dated May 27, 2008 to

A.      Replace a rooftop HVAC unit at a cost of $7,616.00 tax inclusive plus cost of updating electrical service

B.       Repair a rooftop HVAC unit at a cost of $3,573.50 tax inclusive plus cost of updating electrical service

be hereby accepted exercising the repair option.

Carried 6-0

Resolution No. 228/2208

Cranford/Thoman

Be it resolved that the Municipality obtain quotations for a geothermal system for the Municipal Office.

Carried 6-0

Manitoba Farm Women's Conference, Sponsorship request

No Action.

In Car Video System for Police Cruiser

Resolution No. 229/2008

Hofer/Egert

Be it resolved that a price quote for an in car video system for the Municipality's Police Cruiser dated April 9, 2008 from davTech in the amount of $4394.50 plus taxes and installation by Allen Leigh Enterprise by quotation in the amount of $370.00 plus taxes be hereby approved.

Carried 6-0

Radar Detector detection equipment for Police Cruiser

Resolution No. 230/2008

Hofer/Thoman

Be it resolved that a price quote for a radar detector detection device for the Municipality's Police Cruiser dated April 9, 2008 in the amount of $1695.00 plus taxes be hereby approved.

Carried 6-0

The Manitoba Farm & Rural Stress Line, Farmer Appreciation Day, Sponsorship request

Resolution No. 231/2008

Cranford/Dalgleish

Be it resolved that a proposal that the Municipality sponsor the Manitoba Farm & Rural Stress Line Farmer Appreciation Day be hereby approved in the amount of $250.00

Carried 6-0

Manitoba Planning Conference, July 13 - 16, 2008

Resolution No. 232/2008

Hofer/Cranford

Be it resolved that the Municipality's representatives on the Planning District Board be hereby authorized to attend at municipal expense in accordance with established policy, the 2008 Manitoba Planning Conference scheduled for July 13 - 16, 2008 in Winnipeg, Manitoba; and

Be it further resolved that in the event of delegation by the Brandon and Area Planning District Board that such expenditures be paid only to the extent that they are not covered by the District.

Carried 6-0

Financial Statement to May 31, 2008

Resolution No. 233/2008

Egert/Hofer

Be it resolved that the financial statement to May 31, 2008 be hereby received as presented.

Carried 6-0

RFP Road Grading and Snowplowing

Resolution No. 234/2008

Resolved that the Road Grading and Snowplowing proposals be tabled to the Transportation Services Committee.

Carried 5-1

Opposed: Dalgleish

RFP Banking

Resolution No. 235/2008

Thoman/Cranford

Be it resolved that a proposal dated May 15, 2008 from Crocus Credit Union Limited for Financial Services for the Rural Municipality of Cornwallis for the period August 1, 2008 to July 31, 2012 be hereby accepted.

Carried 6-0

BY-LAWS

None

UNFINISHED BUSINESS

Wastewater Management Systems, Councillor Thoman Chair, Environmental Health Services Committee

Resolution No. 236/2008

Thoman/Dalgleish

Be it resolved, that both Dick Menon from the Manitoba Water Stewardship and Mike Vandenbosch from Environment Assessments and Licensing Agencies be invited to a meeting with council so that the council may become informed on what the process is in seeking technical and financial developing along with licensing and operating in regards to a Sewage waste facility within the RM of Cornwallis.

Carried 6-0

GENERAL BUSINESS

Thomson, Rogers, Consultation Process for Wireless Telecommunication Facilities

Resolution No. 237/2008

Hofer/Egert

Be it resolved that the Council of the R.M. of Cornwallis hereby adopts the process set out in a letter from Thomson Rogers dated May 20, 2008 regarding a Consultation Process for Wireless Telecommunication Facilities.

Carried 6-0

By-law to regulate open and nuisance burning in the R.M. of Cornwallis, Councillor Egert

No Action.

Sprucewood - Shilo Rodeo, Request for Community Event Designation and Sponsorship Opportunity

Resolution No. 238/2008

Egert/Dalgleish

Be it resolved that the R.M. of Cornwallis hereby designates the 6^th Annual Sprucewood - Shilo Rodeo scheduled for July 18 and 19, 2008 to be a community event in the meaning of the Liquor Control Act.

Carried 6-0

Resolution No. 239/2008

Cranford/Thoman

Be it resolved that the R.M. of Cornwallis sponsor the 6^th Annual Sprucewood - Shilo Rodeo scheduled for July 18 and 19, 2008 in the amount of $250.00.

Carried 6-0

Elton Energy Co-operative, Requesting support of AMM lobby motion

Resolution No. 240/2008

Egert/Hofer

Be it resolved that the Council of the R.M. of Cornwallis hereby supports a motion by the Elton Energy Cooperative that the R.M. of Elton forward a request to the AMM to lobby the Province of Manitoba and Manitoba Hydro to develop and implement a EEC community investment model for all communities of Manitoba; and

Be it further resolved that representatives of the RM of Elton Council be invited to a meeting to explain their proposal.

Carried 6-0

Vacation Relief

Resolution No. 241/2008

Dalgleish/Thoman

Be it resolved that the CAO be authorized to employ or contract casual administrative vacation relief.

Carried 5-1

Opposed: Hofer

Proposal to Subdivide, Pt. NW ¼ 26-9-19 WPM, Jackson

Resolution No. 242/2008

Egert/Hofer

Be it resolved that a proposal to subdivide Pt. NW ¼ 26-9-19 WPM and being Application No. 4116-08-404 be hereby approved subject to the following recommendations of the Brandon and Area Planning District:

1.        That a Variation Order be obtained to reduce the minimum agricultural parcel size from 80 acres to 72 acres for the residual parcel on the N ½ of NW ¼ 26-9-19 W.

2.       Any other such conditions and requirements as are necessary.

Carried 5-0

Absent: Dalgleish

Proposal to Subdivide, Pt. NW ¼ 13-10-17 WPM, Babee & Turner

Resolution No. 243/2008

Dalgleish/Cranford

Be it resolved that a proposal to subdivide Pt. NW ¼ 13-10-17 WPM and being Application No. 4116-08-406 be hereby approved subject to the following recommendations of the Brandon and Area Planning District:

1.        That a Variation Order be obtained to vary the minimum parcel size from 80 acres to 40 acres in the "AG80" Agricultural General Zone.

2.        Any other such conditions and requirements as are necessary.

Carried 6-0

Councillor Hofer, Develoment Plan Amendment

Resolution No. 244/2008

Hofer/Egert

Be it resolved that the Municipality requests that the Planning District amend the Development Plan to reduce lot sizes in Chater and other areas in the Municipality where septic fields are not installed.

Carried 6-0

Councillor Egert, Close Kreller Road - Bridge Repairs

No Action.

Councillor Dalgleish, Change date of July's Regular Council Meeting

Resolution No. 245/2008

Dalgleish/Thoman

Be it resolved that the July Council Meeting be rescheduled to July 22, 2008.

Carried 6-0

Resignation of Reeve

Resolution No. 246/2008

Dalgleish/Thoman

Be it resolved that the SEO be requested to conduct a by-election to fill the vacancy created by the resignation of Reeve Kurt Wasserberg.

Carried 6-0

ADJOURNMENT

Resolution No. 247/2008

Thoman/Egert

Be it resolved that this meeting be adjourned.

Carried 6-0

Adjourn time:  9:56 P.M. 

Approved:                                                             , 2008

Deputy Reeve

Chief Administrative Officer