Minutes

RURAL MUNICIPALITY OF CORNWALLIS

Minutes of the Regular Meeting of Council in the Council Chambers of the Municipality on Tuesday, October 21, 2008.

PRESENT:            Reeve Reg Atkinson

Councillor Emil Egert, Ward One

Councillor, Bob Brown, Ward Two

Councillor Sam Hofer, Ward Three

Councillor Heather Dalgleish, Ward Four

Councillor Mike Cranford, Ward Five

Councillor Valerie Thoman, Ward Six

ADMINISTRATION PRESENT:

Bob Wallis, CAO

Susan Moore, Financial Assistant

CALL TO ORDER - Reeve Reg Atkinson

The meeting was called to order at 7:00P.M.

CONFIRMATION OF MINUTES

Resolution No. 352/2008

Hofer/Brown

Be it resolved that the minutes of the September 16, 2008 Regular Meeting of Council be approved as circulated and posted.

Carried 7-0

Resolution No. 353/2008

Cranford/Dalgleish

Be it resolved that the minutes of the September 16, 2008 Public Hearing be approved as circulated and posted.

Carried 7-0

Resolution No. 354/2008

Hofer/Egert

Be it resolved that the Agenda be adopted with items A. B. & J. moved up following delegations.

Carried 7-0

RECEPTION OF DELEGATIONS AND PUBLIC HEARINGS

Resolution No. 355/2008

Brown/Egert

Be it resolved that the public hearing to consider Conditional Use Order Application No. C-11-08-C be concluded.

Carried 7-0

Resolution No. 356/2008

Dalgleish/Cranford

Be it resolved that the public hearing to consider Subdivision Application No. 4116-08-392 be concluded.

Carried 7-0

GENERAL BUSINESS

Conditional Use Order Application No. C-11-08-C, Pt. NW ¼ 13-9-19 WPM

Resolution No. 357/2008

Egert/Brown

Whereas Lionel Hearn applied for a Conditional Use Order to permit a non-farm dwelling in the "AG80" Agricultural General Zone at Pt. NW ¼ 13-9-19 WPM; and

Whereas the Council has held a public hearing to hear representation in favour and in opposition to the application;

Now therefore in consideration of any representation made at the hearing and of the application itself, the Council hereby approves the application as submitted and authorize that Conditional Use Order No. C-11-08-C be issued subject to the following conditions:  None.

Carried 7-0

Subdivision Application No. 4116-08-392, Pt. SW ¼ 30-10-19 WPM, de Gobeo

Resolution No. 358/2008

Brown/Hofer

Be it resolved that Application No. 4116-08-392, being a proposal to subdivide Pt. SW ¼ 30-10-19 WPM  be hereby approved subject to the following:

1. The developer enters into a development agreement with the Rural Municipality of Cornwallis.  Council may wish to consider various infrastructure improvements within the scope of The Planning Act Section 150 associated with but not limited to the following:

1. Any issues related to any infrastructure improvements that Council considers relevant to the subdivision such as responsibility and standards for road construction, design of the road system and consideration of the alternative intersecting roads, drainage, lighting and signage and similar items.
2. In addition, any other conditions that the Council considers relevant from related engineering review of the application.
3. The developer dedicates land for future roads.  The final plan of subdivision should include land to be dedicated for public roads;
4. The developer dedicates land for public reserve.  The final plan of subdivision should include land to be dedicated for public reserve;

1. The developer submits confirmation from Manitoba Infrastructure and Transportation indicating that there is no concern that the drainage plan from the said property will impact their highway facilities.
2. That the developer enters into an easement agreement with MTS and Manitoba Hydro;
3. Any such other requirements and conditions relevant to the subdivision proposal as are necessary by other government agencies.

Carried 7-0

BAPD, Proposal to Subdivide, Pt. SE ¼ 19-10-19 W, Petersen

Resolution No. 359/2008

Brown/Hofer

Be it resolved that a proposal to subdivide Pt. SE ¼ 19-10-19 WPM and being Application No. 4116-07-340 be hereby approved subject to the following recommendations of the Brandon and Area Planning District:

1.        That a Conditional Use Order be obtained to permit the non-farm dwelling.

2.        That the parcel boundary be adjusted to include the land to the east (approx. 170 feet).

3.        Any other such conditions and requirements as are necessary.

Carried 7-0

COMMUNICATIONS

Resolution No. 360/2008

Brown/Egert

Be it resolved that the following items be received as information:

Date                           Item

16Sep08                 Sensus Partnership, PSAB Information

12Sep08                 Municipal Board, Subdivision Appeal NW 25-9-19 W

10Sep08                 SRDC, Advertising Solicitation

09Sep08                 Brandon Planning, Public Hearing, Brandon By-law 6894

16Sep08                 Manitoba Games, 2012 Summer Games Hosting Solicitation

23Sep08                 Lake Winnipeg Stewardship and accompanying letter dated 24July08

26Sep08                 Member Advisory, Ron Bell not seeking re-election

10Sep08                 Manitoba Intergovernmental Affairs, Notice of Appeal of Subdivision, NW ¼ 25-9-19 W

01Oct08                  FCM, Members Advisory, National Do Not Call List

29Sep08                 Rolling River School Division, Budget Consultation

02Oct08                  Highway Traffic Board, Notice of Hearing, Cando Contracting

07Oct08                  MPSC Recycling Report Card

24Sep08                 Greg Clark, Chater Back Lanes  

Carried 7-0

ACCOUNTS AND FINANCE

Resolution No. 361/2008

Egert/Thoman

Be it resolved that the following payroll and general accounts be approved for payment as follows:

                                               Sep18/08                            47,033.93

                                               Sep18/08                                 244.55

                                                Sep25/08                              1,589.88

                                                 Sep25/08                             3,838.92

                                                Sep25/08                            15,076.85

                                                 Sep30/08                                645.15

                                                Sep30/08                                 430.68

                                                  Oct2/08                               1,111.61

                                                   Oct8/08                           152,777.41

                                                   Oct8/08                             12,411.22

                                                  Oct9/08                                    60.20

                                                   Oct9/08                               3,873.45

                                                   Oct9/08                               4,007.57

                                                                              TOTAL $243,101.42; and

Be it further resolved that council indemnity accounts in the sum net total amount of  $4,144.43 be approved for payment as follows:

Carried 7-0

Emergency Preparedness Conference, Brandon, November 5, 2008 Authorize Attendance

Resolution No. 362/2008

Hofer/Dalgleish

Be it resolved that the Emergency Coordinator be hereby authorized to attend at municipal expense in accordance with established policy an Emergency Preparedness Conference scheduled for November 5, 2008 in Brandon, Manitoba.

Carried 7-0

AMM Conference, November 24 to 27, 2008, Winnipeg, Authorize Attendance

Resolution No. 363/2008

Dalgleish/Thoman

Be it resolved that all members of Council be hereby authorized to attend at municipal expense in accordance with established policy, the annual Convention of the Association of Manitoba Municipalities scheduled for November 24 to 27, 2008 in Winnipeg, Manitoba.

Carried 7-0

RCCV, Brandon Conference Sponsorship Solicitation

Resolution No. 364/2008

Cranford/Thoman

Be it resolved that the Municipality receive with no action a request to sponsor the 29^th Annual Recreation Conference for Community Volunteers scheduled for Brandon, Manitoba on November 7 to 9, 2008.

Carried 7-0

Public Works Equipment, Plows and Slip tank, Councillor Brown

Resolution No. 365/2008

Brown/Egert

Be it resolved that the Municipality purchase the following as per quotation from Mazer Implements dated October 15, 2008:

8 - 4 ft., ¾ hole, ¾ thick carbide blades at a total cost of $3,215.36, hardware and taxes extra.

Carried 7-0

Resolution No.366/2008

Brown/Dalgleigh

Be it resolved that the Municipality purchase the following as per quotation from Mar Dee Enterprises dated October 17, 2008

One used 95 gallon slip tank and 12 volt pump with meter and auto nozzle at a cost of $970.00 taxes extra.

Defeated 4-3

In favour: Thoman, Dalgleish, Brown

Opposed: Atkinson, Hofer, Egert, Cranford

MGRA Gravel Road Design and Maintenance Seminar

Resolution No. 367/2008

Thoman/Brown

Be it resolved that up to one member of the Municipality's public works staff be authorized to attend at municipal expense in accordance with established policy, a November 12 and 13, 2008 gravel road design and maintenance seminar scheduled for Brandon, Manitoba.

Carried 7-0

Assiniboine Basin Meeting, October 30, 2008, Brandon, Authorize Attendance

Resolution No. 368/2008

Thoman/Cranford

Be it resolved that Heather Dalgleish be authorized to attend at municipal expense in accordance with established policy, an October 30, 2008 Assiniboine Basin meeting scheduled for Brandon, Manitoba.

Carried 7-0

Financial Statement

Resolution No. 369/2008

Hofer/Thoman

Be it resolved that the financial statement to September 30, 2008 be adopted as presented.

Carried 7-0

GENERAL BUSINESS CONTINUED

Shilo Christmas Parade, request to enter Float in December 4^th parade

Resolution No. 370/2008

Thoman/Cranford

Be it resolved that Val Thoman be hereby authorized to organize a float for the Shilo Christmas parade to represent the Rural Municipality of Cornwallis; and

Be it further resolved that an expenditure in the amount of  $300.00 be hereby authorized for this purpose.

Carried 7-0

Manitoba Zero Tillage request to support a research project for canola and barley seed

Resolution No. 371/2008

Dalgleish/Brown

Whereas the R.M. of Cornwallis is in receipt of correspondence from Manitoba Zero Tillage dated September 22, 2008 requesting the Municipality's support for a canola and barley seedling research project;

Now therefore be it resolved that the Council of the R.M. of Cornwallis hereby indicates its support for this important initiative that benefits agriculture and the Municipality's agricultural community.

Carried 7-0

Iowna Fraser, Grand Valley School Cairn and Grand Valley Cairn  

Resolution No. 372/2008

Dalgleish/Thoman

Be it resolved that a letter from Iowna Fraser dated October 1, 2008 requesting the following:

1.       The erection of a sign to commemorate Grand Valley School; and

2.       Maintenance of Grand Valley Cairn;

be hereby received and referred to the public works employee for consideration and response.

Carried 7-0

Emergency Response Plan update, David Smith, Emergency Coordinator

Resolution No. 373/2008

Thoman/Cranford

Be it resolved that the revised Emergency Response Plan for the Rural Municipality of Cornwallis be hereby approved as presented.

Carried 7-0

BAPD, Telus Mobility Communication Tower Site, NW 17-10-17 W

Resolution No. 374/2008

Dalgleish/Brown

Be it resolved that the Council of the R.M. of Cornwallis is satisfied that a proposed telecommunications tower at NW 17-10-17 W meets the intent of the Municipality's Zoning By-law No. 1558/09/99, as amended for the "AG 80" Agricultural District as outlined in a letter from the Brandon and Area Planning District dated October 14, 2008.

Carried 7-0

BAPD, Telus Mobility Communication Tower Site, SE 32-10-17 W

Resolution No. 375/2008

Brown/Egert

Be it resolved that the Council of the R.M. of Cornwallis is satisfied that a proposed telecommunications tower at SE 32-10-17W meets the intent of the Municipality's Zoning By-law No. 1558/09/99, as amended for the "AG 80" Agricultural District as outlined in a letter from the Brandon and Area Planning District dated October 14, 2008.

Carried 7-0

BAPD, Request for extension, Conditional Use Application No. C-3-07-C

Resolution No. 376/2008

Egert/Brown

Whereas Conditional Use Order No. C-3-07-C was authorized by the Council of the Rural Municipality of Cornwallis on October 16, 2007; and

Whereas the applicant, Yogesh Goradia requested an extension to Conditional Use Order No. C-3-07-C;

Now therefore be it resolved that the Council of the Rural Municipality of Cornwallis hereby authorizes that Conditional Use Order No. C-3-07-C be renewed for an additional period of twelve months to October 16, 2009.

Carried 7-0

ADJOURNMENT

Resolution No. 377/2008

Thoman/Dalgleish

Resolved that this meeting be adjourned.

Carried 7-0

Adjourn time 8:30 P.M.

Approved: _________________________________________ 2008

                                                                                                                _____________________________________________

                                                                 REEVE

                                                                                                                                                                                                                                                                                                                _____________________________________________

                CHIEF ADMINISTRATIVE OFFICER