Regular Meeting Minutes of Nov 18/08
11/20/2008
RURAL MUNICIPALITY OF CORNWALLIS Minutes of the Regular Meeting of Council in the Council Chambers of the Municipality on Tuesday, November 18, 2008. PRESENT: Reeve Reg Atkinson Councillor Emil Egert, Ward One Councillor, Bob Brown, Ward Two Councillor Sam Hofer, Ward Three Councillor Heather Dalgleish, Ward Four Councillor Mike Cranford, Ward Five Councillor Valerie Thoman, Ward Six ADMINISTRATION PRESENT: Bob Wallis, CAO CALL TO ORDER The meeting was called to order at 7:00P.M. CONFIRMATION OF MINUTES Resolution No. 383/2008 Hofer/Thoman Be it resolved that the minutes of the October 21, 2008 Regular Meeting of Council be approved as circulated and posted. Carried 7-0 Resolution No. 384/2008 Dalgleish/Brown Be it resolved that the minutes of the October 21, 2008 Public Hearing be approved as circulated and posted. Carried 7-0 Resolution No. 385/2008 Thoman/Brown Be it resolved that the minutes of the November 4, 2008 Special Meeting be approved as circulated and posted. Carried 7-0 ADOPTION OF THE AGENDA Resolution No. 386/2008 Hofer/Cranford Be it resolved that the Agenda be adopted with the approved amendments: 1. To the Order of Accounts - Employee Gift Certificates Carried 7-0 REPORTS OF COMMITTEES Brandon Annexation Proposal Resolution No. 387/2008 Thoman/Hofer Be it resolved that the report concerning a November 17, 2008 meeting with residents effected by a Brandon annexation proposal be hereby received as information. Carried 7-0 RECEPTION OF PETITIONS None COMMUNICATIONS Resolution No. 388/2008 Hofer/Cranford Be it resolved that the following items be received as information: Date Item 04Nov08 Brandon Zoning By-law 6928 21Oct08 Brandon Zoning By-law 6922 03Oct08 Canadian Red Cross Auxiliary Role Initiative 03Nov08 Ducks Unlimited Canada, Call for Wetland Policy Development 05Nov08 Manitoba Ombudsman, The Fatality Inquiries Act and Inquest Reporting Table Undated MGRA 2008 Winners 12Nov08 McCandless Tramley re: Hladky Holdings Agreement 06Nov08 Minister of National Defence, Shilo Civilian Medical Clinic. Carried 7-0 GENERAL BUSINESS Municipal Board, Subdivision Appeal, Pt. NW ¼ 25-9-19 WPM Resolution No. 389/2008 Hofer/Cranford Be it resolved that it be hereby established as policy that the member of Council representing the ward that contains property that is the subject of a Municipal Board appeal hearing be delegated to represent the Municipality of Cornwallis at said hearing; and Be it further resolved that in the event the ward Council member is unable to attend, that another member of Council may represent the Municipality in the Ward Council member's absence. Carried 7-0 Property Standards Complaint, Lot 3, Plan 2228, Sprucewoods, Planning Service Manager's Report Resolution No. 390/2008 Dalgleish/Thoman Be it resolved that the Rural Planning Service Manager's report of a property standards complaint at Lot 3, Plan 2228 be hereby received as information. Carried 7-0 Proposal to Subdivide, Pt. NE ¼ 29-10-19 W Resolution No. 391/2008 Brown/Hofer Be it resolved that a proposal to subdivide Pt. NE ¼ 29-10-19 WPM and being Application No. 4116-08-422 be hereby approved subject to the following recommendations of the Brandon and Area Planning District: 1. That a Conditional Use Order be obtained to permit the non-farm dwelling in the AG 80 Agricultural General Zone. 2. Any other such conditions and requirements as are necessary. Carried 7-0 Proposal to Subdivide, Pt. SE ¼ 14-10-17 W Resolution No. 392/2008 Dalgleish/Thoman Be it resolved that a proposal to subdivide Pt. SE ¼ 14-10-17 WPM and being Application No. 4116-08-423 be hereby approved subject to the following recommendations of the Brandon and Area Planning District: 1. That the owner enters into an easement agreement with MTS communications. 2. Any other such conditions and requirements as may be necessary by other government agencies. Carried 7-0 Fire Safety Inspections Regulation, Manitoba Fire Code Enforcement Resolution No. 393/2008 Brown/Thoman Be it resolved that an administrative report concerning the provision of Fire Inspections of certain properties within the Municipality be hereby received as information. Carried 7-0 ACCOUNTS AND FINANCE Approval of Accounts Resolution No. 394/2008 Egert/Thoman Be it resolved that the following payroll and general accounts be approved for payment as follows: Oct 23/08 3,836.46 Oct 23/08 4,510.76 Oct 27/08 36,156.94 Oct 27/08 4,734.50 Oct 30/08 22,764.28 Oct 31/08 590.48 Oct 31/08 1,292,280.53 Nov 5/08 6,595.26 Nov 6/08 1,598.63 Nov 6/08 3,853.36 Nov 6/08 3,315.84 Nov 13/08 25,054.82 Nov 13/08 356.15 Nov 13/08 20,535.77 Nov 14/08 2,271.36 Nov 17/08 22,426.95 TOTAL $1,450,882.12; and Be it further resolved that council indemnity accounts in the sum net total amount of $5,836.36 be approved for payment as follows: | Emil Egert | Bob Brown | Sam Hofer | Heather Dalgleish | Mike Cranford | Valerie Thoman | Reg Atkinson | Heather Dalgleish Sept. | Basic Indemnity | 625.50 | 625.50 | 625.50 | 625.50 | 625.50 | 625.50 | 825.24 | 625.50 | Council/Ward Indemnity | 849.00 | 305.64 | 0.00 | 229.23 | 67.92 | 67.92 | 662.22 | 169.80 | Council/Ward Mileage | 270.60 | 78.31 | 0.00 | 52.48 | 0.00 | 43.05 | 268.96 | 29.11 | Convention & Delegation Indemnity | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | Convention & Delegation Mileage | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | Meals/Expenses | | | | | | | 33.92 | | Gross Total | 1745.10 | 1009.45 | 625.50 | 907.21 | 693.42 | 736.47 | 1790.34 | 824.41 | Less: CPP | 0 | 31.65 | 16.53 | 42.31 | 19.89 | 19.89 | 59.19 | 24.93 | Less: Income Tax | 400.00 | 150.00 | | 100.00 | 150.00 | | 1331.15 | 150.00 | Net Total | 1345.10 | 827.80 | 608.97 | 764.90 | 523.53 | 716.58 | 400.00 | 649.48 |
Carried 7-0 Shilo Stag Welcome Home to the Troops Resolution No. 395/2008 Thoman/Cranford Be it resolved that the council approve the invoice from the Shilo Stag for the Welcome Home to the Troops advertisement in the amount of 185.00 placed in the latest issue. Carried 7-0 Financial Statement to October 31, 2008 Resolution No. 396/2008 Hofer/Thoman Be it resolved that the financial statement to October 31, 2008 be adopted as presented Carried 7-0 Grants Resolution No. 397/2008 Hofer/Brown Be it resolved that in addition to 2008 grants previously approved by Council, and being as follows: Brandon Shrine Circus Daddy Club $50.00 Health Promotions CFB Shilo $500.00 Manitoba Farm & Rural Stress $250.00 Royal Manitoba Winter Fair $295.00 Shilo Civilian Medical Clinic $9,185.00 Sprucewoods Rodeo Club $250.00 That the following additional 2008 Grants be approved as follows: Brandon Hills Cemetery $925.00 Brandon Hills Community Centre $2,000.00 Chater Community Centre $500.00 Douglas Community Rink $445.00 KidSport $200.00 Pioneer Power and Equipment Club $420.00 Shilo Military Family Resource Centre Summer Fun Program $750.00 Special Olympics Winter Games $200.00 Sprucewoods Community Centre $500.00 Sprucewoods Lions Club $500.00 Manitoba Agricultural Hall of Fame $250.00 The Salvation Army $200.00 Carried 7-0 DELEGATIONS S/Sgt. Mike Zens, Blue Hills Area RCMP, Mayors Report Resolution No. 398/2008 Brown/Thoman Be it resolved that the presentation of a Report by S/Sgt. Mike Zens of the Blue Hills Area RCMP be hereby received as presented. Carried 7-0 Authorize Expenditures Employee Gift Certificates Resolution No. 399/2008 Hofer/Thoman Resolved that the Municipality purchase $50.00 gift certificates for all employees as a token of appreciation. Carried 7-0 UNFINISHED BUSINESS Giordani Approach, Councillor Egert Resolution No. 400/2008 Egert/Thoman Be it resolved that Councillor Egert's report of progress concerning a substandard approach to a property in his ward be received as information; and Be it further resolved that a letter be forwarded to the property owner advising that the approach must be corrected and this will be enforced to the full extent of the law. Carried 7-0 Report from the Public Works Employee re: Council's inquiries on cairn upgrades Resolution No. 401/2008 Brown/Thoman Be it resolved that the administrative reports concerning the rehabilitation of Cairns be received as information. Carried 7-0 GENERAL BUSINESS Brandon and Area Planning District 2009 Fee Schedule Resolution No. 402/2008 Dalgleish/Thoman Be it resolved that the Council of the R.M. of Cornwallis hereby authorizes its Board representatives to negotiate and finalize a new fee schedule for the Brandon and Area Planning District. Carried 7-0 Operating Budget Resolution No. 403/2008 Brown/Hofer Be it resolved that the Council of the R.M. of Cornwallis hereby authorizes its Board representatives to negotiate and finalize a 2009 budget for the Brandon and Area Planning District. Carried 7-0 Planning District Office Building - Offer to Purchase Resolution No. 404/2008 Egert/Cranford Be it resolved that the Council of the R.M. of Cornwallis hereby authorizes its Board representatives on the Brandon and Area Planning District to negotiate a price and to sell Lot 14, Block 2, Plan 2 BLTO to the City of Brandon. Carried 7-0 Division of Assets Resolution No. 405/2008 Cranford/Egert Be it resolved that the Council of the R.M. of Cornwallis hereby authorizes its Board representatives to negotiate and implement the division of assets of the Planning District. Carried 7-0 Personnel Matters, Reporting Procedure, In Camera Resolution No. 406/2008 Brown/Cranford Be it resolved that the Council recess to convene in camera as the Committee of the Whole of Council. Carried 7-0 Resolution No. 407/2008 Thoman/Brown Be it resolved that the Council reconvene in regular open session; and Be it further resolved that all matters discussed while in camera remain confidential. Carried 7-0 While in camera the Committee discussed personnel matters. ADJOURNMENT Resolution No. 408/2008 Brown/Egert Resolved that this meeting be adjourned. Carried 7-0 Adjourn time 9:20 P.M. Approved: __________________________________________ 2008 _____________________________________________ REEVE _____________________________________________ CHIEF ADMINISTRATIVE OFFICER |