Regular Meeting Minutes of Dec 16/08
12/19/2008
RURAL MUNICIPALITY OF CORNWALLIS Minutes of the Regular Meeting of Council held in the Council Chambers of the Municipality on Tuesday, December 16, 2008. PRESENT: Reeve Reg Atkinson Councillor Emil Egert, Ward One Councillor Sam Hofer, Ward Three Councillor Heather Dalgleish, Ward Four Councillor Mike Cranford, Ward Five Councillor Valerie Thoman, Ward Six ABSENT: Councillor Bob Brown, Ward Two ADMINISTRATION PRESENT: Bob Wallis, CAO CALL TO ORDER The meeting was called to order at 7:00P.M. CONFIRMATION OF MINUTES Resolution No. 413/2008 Cranford/Dalgleish Be it resolved that the minutes of the November 18, 2008 Regular Meeting of Council be approved as circulated and posted. Carried 6-0 Brown Absent Resolution No. 414 /2008 Egert/Thoman Be it resolved that the minutes of the December 9, 2008 Special Meeting of Council be approved as circulated and posted. Carried 6-0 ADOPTION OF THE AGENDA Resolution No. 415/2008 Hofer/Cranford Be it resolved that the Agenda be adopted with the approved amendments. 1. November 30, 2008 Financial Statement 2. Request for Easement for Manitoba Hydro and MTS, Hladky Holdings 3. Inquiries 4. Additional Signing Authority Carried 6-0 Brown Absent REPORTS OF COMMITTEES None RECEPTION OF PETITIONS None COMMUNICATIONS Resolution No.416/2008 Thoman/Dalgleish Be it resolved that the following items be received Date Item 12 Nov 08 Manitoba Egg Producers letter & pamphlet 01 Dec 08 Municipal Board, Subdivision Appeal NE 35-9-19 W 01 Dec 08 Manitoba Crime Stoppers letter 27 Nov 08 Tasmanian Gravel letter of intention to sub-divide property 09 Dec 08 Constable Drader's Police Reports - Jan to Nov, 2008 Carried 6-0 Brown Absent ACCOUNTS AND FINANCE Approval of Accounts Resolution No. 417/2008 Egert/Cranford Be it resolved that the following payroll and general accounts be approved for payment as follows: Nov 17/08 74,775.15 Nov 20/08 3,847.21 Nov 24/08 31,165.66 Nov 28/08 93,921.41 Nov 30/08 737.49 Dec 2/08 22,790.36 Dec 4/08 1,253.19 Dec 4/08 2,000.97 Dec 4/08 2,822.74 Dec 4/08 1,293.42 Dec 4/08 2,192.30 Dec 12/08 42,856.79 Dec 12/08 928.27 Dec 16/08 8,747.22 TOTAL $289,332.18; and Be it further resolved that council indemnity accounts in the sum net total amount of $12,093.17 be approved for payment as follows: | Emil Egert | Bob Brown | Sam Hofer | Heather Dalgleish | Mike Cranford | Valerie Thoman | Reg Atkinson | Basic Indemnity | 625.50 | 625.50 | 625.50 | 625.50 | 625.50 | 625.50 | 824.25 | Council/Ward Indemnity | 220.74 | 84.90 | 101.88 | 16.98 | | | | Council/Ward Mileage | 53.30 | 79.54 | 20.50 | | | | | Convention & Delegation Indemnity | 1001.82 | 798.06 | 560.34 | 577.32 | 849.00 | 832.02 | 1120.68 | Convention & Delegation Mileage | 381.30 | 223.04 | 164.00 | | 210.74 | 243.95 | 328.41 | Meals/Expenses | 164.64 | 164.64 | 164.64 | 136.20 | 136.20 | 147.68 | 164.64 | Gross Total | 2447.30 | 1975.68 | 1636.86 | 1356.00 | 1821.44 | 1849.15 | 2437.98 | Less: CPP | 0 | 60.23 | 49.30 | 45.94 | 58.55 | 57.71 | 81.84 | Less: Income Tax | 500.00 | 150.00 | | 200.00 | 150.00 | | 77.67 | Net Total | 1947.30 | 1765.45 | 1587.56 | 1110.06 | 1612.89 | 1791.44 | 2278.47 |
Carried 6-0 Brown Absent Councillor Egert disclosed an interest in the following account and stated that the invoice included gravel that had originated from a pit on his property. Resolution No. 418/2008 Hofer/Thoman Be it resolved that the following general accounts be approved for payment as follows: November 24/08 $24,328.00 Total: $24,328.00 Carried 5-0 Egert Abstained Brown Absent Authorize Expenditures Grader Purchase Resolution No.419/2008 Egert/Hofer Be it resolved that the Municipality of Cornwallis purchase the following pieces of equipment from Toromont Cat upon the expiration of a six month rental arrangement expiring March 31, 2009: 1 - Cat 140M Serial Number, B9M00519 - $184,000.00 taxes extra; 1 - Cat 140M Serial Number B9M00550 - $184,000.00 taxes extra; and Be it further resolved that the Municipality's Senior Machine Operator investigate and report upon the advisability of entering into a Total Maintenance and Repair Option Agreement for both machines at a rate of $7.00 per hour effective April 1, 2009. Carried 6-0 Brown Absent Financial Statement to November 30, 2008 Resolution No. 420/2008 Egert/Hofer Be it resolved that the financial statement to November 30, 2008 be received as presented. Carried 6-0 Brown Absent DELEGATIONS Jennica Grobb and Bill Grobb attended. Both delegates requested that Higgens Road be extended west to access their property and inquired whether Council would also construct a road on the North South Road allowance along the East side of the NE1/4 2-10-18 W to the point where Ms. Grobb intends to build a residence. Council members made inquiries. It was requested that the Municipality's Senior Operator prepare a cost estimate to construct an extension to Higgens Road to access NE 2-10-18 W for Council's consideration. Jennica Grobb, Request for Road Construction to access NE 2-10-18 W Resolution No. 421/2008 Hofer/Thoman Be it resolved that the presentation by Jennica Grobb requesting road construction to access NE 2-10-18 W be hereby received and be discussed under the Order of General Business at the next regular meeting. Carried 6-0 Brown Absent UNFINISHED BUSINESS Giordani Approach Resolution No. 422/2008 Egert/Cranford Be it resolved that correspondence from Claudio Giordani dated November 24, 2008 be hereby received as information and referred to the public works employee for action in the Spring of 2009. Carried 6-0 Brown Absent GENERAL BUSINESS Shilo Farms, Request for Easement Resolution No. 423/2008 Dalgleish/Thoman Be it resolved that a request by Shilo Farms Ltd., by letter dated November 6, 2008 to bury hydro-electric lines between Government Road Allowance located between Sections NW 36-9-17 W and SW 1-10-17 W be hereby approved in so far as it is within the Municipality's jurisdiction to grant such approval and subject to Shilo Farms Ltd., entering into an Easement Agreement with the Municipality; and Be it further resolved that the Municipality's signing officers be hereby authorized to execute the Agreement on behalf of the Municipality. Carried 6-0 Brown Absent Assiniboine Hills Conservation District Appointments Resolution No. 424/2008 Dalgleish/Hofer Be it resolved that the Council of the Rural Municipality of Cornwallis hereby makes the following appointments to the Assiniboine Hills Conservation District: 1. Ratepayer Appointment, Two Year Term, Little Souris Subdistrict - Barry Gurr; Alternate - Bob Brown; 2. Ratepayer Appointment, Two Year Term, Epinette-Willow Subdistrict - Murray Richardson; Alternate - Sam Hofer. Carried 6-0 Brown Absent Proposal to Subdivide Lot 4, Plan 31140 BLTO in the SW ¼ 9-10-19 WPM Resolution No. 425/2008 Egert/Cranford Be it resolved that a proposal to subdivide Lot 4, Plan 31140 BLTO in the SW ¼ 9-10-19 WPM and being Application No. 4116-08-424 be hereby approved subject to the following recommendations of the Brandon and Area Planning District: 1. That Variation Orders be obtained to reduce the minimum required site area for both parcels; 2. Any other such conditions and requirements as may be necessary by other government departments and agencies. Carried 6-0 Brown Absent Personnel Council discussed personnel matters. Engagement of Search Firm to fill Financial Officer vacancy Resolution No. 426/2008 Egert/Hofer Be it resolved that Resolution 411/2008 be clarified to include that the Municipality engage the services of an executive search firm for the purpose of hiring a Financial Officer/CAO. Carried 6-0 Brown Absent Request for Easement for Public Reserve at Hladky Holdings Subdivision Resolution No. 427/2008 Egert Cranford Be it resolved that the Municipality's signing officers be hereby authorized to execute an Easement Agreement with Manitoba Hydro and MTS Allstream Inc. associated with public reserve land to be included within a plan of subdivision at Pt. NE ¼ 27-10-18 WPM. Carried 6-0 Brown Absent Additional Signing Authority Resolution No. 428/2008 Thoman/Dalgleish Be it resolved that the Finance Chair be added as an additional co-signature for municipal signing authority for banking purposes. Carried 6-0 Brown Absent INQUIRIES The Chair invited inquiries from Council members about issues of concern or interest. ADJOURNMENT Resolution No. 429/2008 Dalgleish/Hofer Resolved that this meeting be adjourned. Carried 6-0 Adjourn time: 8:22 P.M. Approved: __________________________________________ 2009 _____________________________________________ REEVE _____________________________________________ CHIEF ADMINISTRATIVE OFFICER |