Minutes

RURAL MUNICIPALITY OF CORNWALLIS

Minutes of a Regular Meeting of Council held in the Council Chambers of the Municipality on Tuesday, February 19, 2008.

PRESENT:           

Reeve Kurt Wasserberg

Councillor Emil Egert, Ward One

Councillor Bob Brown, Ward Two

Councillor Sam Hofer, Ward Three

Councillor Heather Dalgleish, Ward Four

Councillor Mike Cranford, Ward Five

Councillor Valerie Thoman, Ward Six

Chief Administrative Officer, Bob Wallis

Administrative Assistant, Shelley Livingstone

CALL TO ORDER

The meeting was called to Order at 7:00 P.M. 

CONFIRMATION OF MINUTES

Resolution No. 46/2008

Brown/Egert

Be it resolved that the minutes of the January 15, 2008 Regular Meeting of Council be approved as circulated and posted.

Carried 7-0

Resolution No. 47/2008

Dalgleish/Cranford

Be it resolved that the minutes of the January 15, 2008 Public Hearing of Council be hereby approved as circulated and posted.

Carried 7-0

Resolution No. 48/2008

Brown/Thoman

Be it resolved that the minutes of the January 23, 2008 Special Meeting of Council be approved as circulated and posted.

Carried 7-0

Resolution No. 49/2008

Egert/Brown

Be it resolved that the minutes of the February 5, 2008 Special Meeting of Council be approved as circulated and posted.

Carried 7-0

ADOPTION OF THE AGENDA

Resolution No.  50/2008

Thoman/Dalgleish

Be it resolved that the Agenda be adopted with the approved additions:

                Monthly Indemnity Sheets, Inquiry.

Carried 7-0

RECEPTION OF DELEGATIONS AND PUBLIC HEARINGS

None

REPORTS OF COMMITTEES

None

RECEPTION OF PETITIONS

Petitioners expressing concerns about anticipated development at N ½ of NE ¼ 30-10-19 WPM

Resolution No.  51/2008

Brown/Thoman

Be it resolved that a petition by persons concerned about anticipated development at N ½ of NE ¼ 30-10-19 WPM be hereby received.

Carried 7-0

GENERAL BUSINESS

Proposal to Subdivide, Pt. SE ¼ 4-10-19 W, Pascal

Resolution No. 52/2008

Brown/Hofer

Be it resolved that the Council hereby approves the application by Trevor Pascal to subdivide Pt. SE ¼ 4-10-19 WPM in accordance with application No 4116-07-381 subject to the following conditions as recommended by the Brandon and Area Planning District:

1.        That a Conditional Use Order be obtained to permit the non-farm dwelling

2.        Any other such conditions and requirements as are necessary.

Carried 6-1

Opposed: Dalgleish

Proposal to Subdivide, Pt. NE ¼ 28-9-19 W, Melcosky and Lawford

Resolution No. 53/2008

Brown/Egert

Be it resolved that the Council hereby approves the application by Dave Melcosky and Jacqueline Lawford to subdivide Pt. NE ¼ 28-9-19 WPM in accordance with application No 4116-07-382 subject to the following conditions as recommended by the Brandon and Area Planning District:

1.        That the lot size be reduced from 20 acres to a maximum of 10 acres.

2.        That a Conditional Use Order be obtained to permit the non-farm dwelling.

3.        That the owners enter into an easement agreement with MTS.

4.        Any other such conditions and requirements as are necessary.

Carried 7-0

Second Dwelling Application, Pt. SE ¼ 5-10-18 W, Stiles

Resolution No. 54/2008

Egert/Hofer

WHEREAS the Rural Municipality of Cornwallis Zoning By-law No. 1558/09/99, as amended, provides in part, that in the Agricultural Zones, a permitted accessory use includes a staff dwelling where in the opinion of the Council, said dwelling is essential for the maintenance, operation and care of the permitted or conditional use; and

WHEREAS the Brandon and Area Planning District has forwarded an application for a staff dwelling as an accessory use at the following location:

Pt. SE ¼ 5-10-18 WPM; and

WHEREAS the Council of the Rural Municipality of Cornwallis is of the opinion that a staff dwelling is necessary for the maintenance, operation and care of permitted or conditional on-site activities;

Now therefore be it resolved as follows:

1.        THAT a staff dwelling is approved at this location.

2.        THAT the second dwelling be permitted only as long as the dwelling is occupied by persons assisting in the maintenance, operation and care of permitted or conditional on-site activities.

3.        THAT this approval shall expire if not acted upon within a period of twenty-four months.

Carried 7-0

COMMUNICATIONS

Resolution No. 55/2008

Brown/Thoman

Be it resolved that the following communications be received and filed:

Date             Item

2007            Municipal Police Constables Reports, January through December,2007

Undated       Expression of Appreciation from Westman Region Athlete, Special Olympics

25 Jan 08     Rolling River School Division, Executive Search criteria

09 Jan 08      HED, Insurance Costs

12 Dec 07      Manitoba Infrastructure, Grant in Aid Requests

29 Jan 08      Manitoba Conservation, Wildlife and Ecosystem Protection Branch

29 Jan 08      MPSC, Recycling Report

Undated        Assiniboine Hills Conservation District, Proposals for Office Space

28 Jan 08      Minister of Intergovernmental Affairs, Aggregate Fees and Agreements Regulation

Undated        SW Horizon School Division, Budget Consultation Meeting

06 Feb 08      BAPD, Development Plan Amendment No. DP-3-07-C, Neufeld & Gray

05 Feb 08      MARCD,  letter signed by Ross Farley, Wayne Dobbie, Harvey Paterson and Jeff McManes

06 Feb 08      Correspondence from Wes Williamson

07 Feb 08       Manitoba Water Stewardship letter to R.M. of Whitehead re: drainage works at 13-10-20 W

11 Feb 08       Manitoba Justice, Civil Legal Services SOA re:  MARCD                              

Carried 7-0

ACCOUNTS & FINANCE

Approval of Accounts

Resolution No. 56/2008

Egert/Dalgleish

Be it resolved that the following payroll and general accounts be approved for payment as follows:

                 Jan 15/08                   100.00

                 Jan 17/08                3,377.65

                 Jan 17/08                6,353.50

                 Jan 24/08            334,468.70

                 Jan 24/08              31,768.76

                 Jan 30/08                   283.47

                 Jan 31/08                3,678.22

                 Jan 31/08                1,844.18

                  Feb 7/08              13,752.27

                Feb 14/08              21,679.44

                Feb 14/08                  3,198.17                             

                Feb 19/08                  7,029.22                            

                           TOTAL $427,533.58; and

Be it further resolved that council indemnity accounts in the sum net total amount of  $6,087.54 be approved for payment as follows:

Carried 7-0

Authorize Expenditures

Authorize attendance, Conservation Districts Program Consultation

Resolution No. 57/2008

Egert/Thoman

Be it resolved that Councillor Dalgleish & Reeve Wasserberg be hereby authorized to attend at municipal expense in accordance with established policy a February 29, 2008 Conservation Districts Program Consultation scheduled for Brandon, Manitoba.

Carried 7-0

Royal Manitoba Winter Fair, Childrens Tickets Program Sponsorship

Resolution No. 58/2008

Brown/Egert

Be it resolved that the Municipality sponsor the 2008 children's tickets marketing campaign of the Royal Manitoba Winter Fair in the amount of $295.00 GST exempt.

Carried 7-0

Laptop for Reeve and Public Works

Resolution No. 59/2008

Brown/Dalgleish

Be it resolved that the Council authorize an expenditure of up to $2,000.00 plus taxes for the purchase of two laptops to replace Windows 98 OS computers currently being utilized by the Reeve and Public Works Employee.

Carried 5-2

Opposed: Councillors Egert and Hofer

Brandon Salutes

Resolution No. 60/2008

Thoman/Cranford

Be it resolved that the Council authorize an expenditure of $2500.00 to the Brandon Salutes Committee associated with the Home Coming Event planned for October, 2008.

Carried 7-0

BY-LAWS

None

UNFINISHED BUSINESS

Notice of Motion by Councillor Egert, Reconsider or Reverse Resolution No. 415/2007 and/or Resolution No. 334/2007

Resolution No. 61/2008

Egert/Hofer

Be it resolved that Resolution No. 415/207 related to Invoice No. 8339 be reconsidered; and

Be it further resolved that Wally's Trenching Co. Ltd. be required to submit a new Invoice in the amount of $9,765.00 plus GST and that such amount be hereby approved.

Carried 5-2

Opposed:  Councillors Thoman and Cranford

GENERAL BUSINESS CONTINUED

GPS Tracking Device, Councillor Dalgleish

Resolution No. 62/2008

Dalgleish/Thoman

Be it resolved that Councillor Dalgleish's presentation concerning the requirement of the utilization of GPS tracking devices by contractors in the performance of municipal works  be hereby  received;

and

Be it further resolved that the Municipality purchase one track stick pro for municipal use.

Carried 7-0

Province Wide Civic Addressing, Councillor Hofer

Resolution No. 63/2008

Hofer/Thoman

Be it resolved that the Council of the Rural Municipality of Cornwallis hereby approve sponsorship of the following motion:

"Whereas there is a provincial civic addressing standard that has been developed for Manitoba; and

Whereas the Province dispatches EMS in rural Manitoba; and

Whereas it is in the best interest of Manitobans that civic addressing be applied consistently and accurately throughout the Province; 

Now therefore be it resolved that Province of Manitoba develop the resources necessary to implement and maintain a province wide civic addressing standard on a cost sharing basis with municipalities.

Carried 7-0

R.M. of Cornwallis data collected by MARCD, Councillor Dalgleish

Resolution No. 64/2008

Egert/Dalgleish

Be it resolved that the Mid Assiniboine River Conservation District be hereby requested to forward to the Municipality of Cornwallis all data collected that relates to the Municipality in order that it may be transferred to the Assiniboine Hills Conservation District.

Carried 7-0

City of Brandon Sanitation Agreement, Rate Notification

Resolution No. 65/2008

Brown/Cranford

Be it resolved that the sanitation and per capita fee rates for the years 2008 through 2010 be hereby accepted as presented.

Carried 7-0

Personnel, In Camera

Resolution No. 66/2008

Thoman/Cranford

Be it resolved that the Council adjourn to convene in camera as a Committee of the Whole of Council.

Carried 7-0

Resolution No. 67/2008

Brown/Thoman

Be it resolved that the Council reconvene in regular open session; and

Be it further resolved that all matters discussed while in-camera remain confidential.

Carried 6-0

Absent:  Councillor Hofer

While in camera the Council discussed the Public Works Employee job description.

Resolution No. 68/2008

Dalgleish/Thoman

Be it resolved that the job specification prepared by the Chairs of the Personnel and Transportation Committee for Public Works Employee be hereby adopted subject to the work day being revised to 7.5 hour days for the period beginning the third Monday of March and ending the last Friday of October.

Carried 6-0

Absent: Councillor Hofer

NOTICE OF MOTION

None

ADJOURNMENT

Resolution No. 69/2008

Brown/Thoman

Be it resolved that this meeting be adjourned.

Carried 6-0

Absent: Councillor Hofer

Adjourn time:  9:40 P.M. 

Approved:                                                             , 2008

Reeve

Chief Administrative Officer